Sales Assistant

Job Duties (include by not limited to): Developing contracts based on information provided by the sales team.
Contract follow-up and documentation tracking (ie.
Credit cards, deposits, rooming lists, golf pairings, restaurant reservations, and Banquet Event Order (BEOs) signatures).
Update and develop Marketing Calendar Phone back-up / messages Pull reports.
Tradeshow preparation (collateral stocked, package preparation, giveaway ordering) Printing the 10-day BEO packages for catering manager Ensure customer files are on-line for accounting (contracts / BEOs/ shred credit card information) Work with sales and catering on special event reservations and deposits.
Keep activities lists up to date.
Additional ad hoc activities as identified.
Create and send out band and other miscellaneous contracts.
Distribute Pop-Up / Revised BEOs to all departments.
Put together Pre-Conference packet / Booklet for clients when needed.
Assist with Bid binders (when required).
Manage department checkbook and expenses.
Coordinate with finance on overall budget and expenses.
Other duties as assigned.
Skills: Strong computer / technology use understanding Interpersonal, communication, and presentation skills Excellent organization skills with extreme attention to detail Self-Starter Customer-service orientation Team Player