Pittsburg State University is accepting applications for an Administrative Coordinator - Program Support for the Division of Economic Development and Community Engagement.
The primary function of the Administrative Coordinator-Program Support is to play a vital role in assisting with the planning, execution, and management of various programs within the division of Economic Development and Community Engagement.
This position is instrumental in building and sustaining mutually beneficial relationships with community partners, overseeing the entire lifecycle of sponsored projects, and ensuring compliance with relevant regulations.
Duties and Responsibilities of Position
45% - Program Coordination
Assist in the planning, execution, and monitoring of programs.
Maintain accurate program records, including participant data, budgets, and progress reports.
Coordinate program schedules and timelines.
Organize and oversee program-related events, workshops, meetings, and training sessions.
Serve as the primary point of contact for program participants, addressing inquiries, concerns, and providing information.
Collaborate with program managers and team members to ensure seamless program delivery.
Assist in the evaluation of program outcomes and impact, gathering feedback from participants and stakeholders.
Prepare and distribute program-related materials, reports, and updates
Report on project status to higher management.
40%- Administrative Support
Oversee, maintain, organize, and update documents, records, and files, ensuring they are easily accessible and well-organized.
Facilitate effective communication within the organization, distribute memos, reports, and other documents, and serve as a point of contact for internal and external stakeholders for designated areas.
Implement and oversee policies and procedures.
Assist in coordination logistics, including venue booking, catering, and equipment setup.
Provide general administrative assistance, including scheduling, filing, and handling routine correspondence.
10% Budget Management
Work closely with the Office of Research and Compliance to ensure compliance with university and outside regulations.
Assist in budget tracking, expense management, and financial reporting for programs.
Serve as the department backup for financial transactions and processing
5% Other duties as assigned.
Education and Experience:
Required Education and Experience at Hire -
High school diploma or equivalent.
Three years of experience in an office or administrative setting.
Education may be substituted for experience as determined by the University.
Preferred Education and Experience -
Bachelor's degree
Five years of experience in a office or administrative setting
Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check.
Job Type: Unclassified, Continuing Annual
Appointment Duration: 12 months
Work Schedule: Monday-Friday.
8:00 a.
m.
- 4:30p.
m.
Application Documents Required*:
Cover letter
Resume
Names and Contact Details for Three (3) Professional References
*Consolidate documents into a maximum of 2 to upload.
Open Until Filled with a first review date of December 29, 2023.
Search Committee Chair: Mary Louise Widmar (mwidmar@pittstate.
edu)
Visa Sponsorship is not available for this position
PSU will only accept applications submitted through this process.
Pittsburg State University is an Equal Opportunity and Affirmative Action and Veterans Preference employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
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