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Posted : Saturday, April 20, 2024 05:55 PM
Pittsburg State University is accepting applications for an Administrative Associate for the Department of Teaching and Leadership.
The primary purpose of the Administrative Associate is to perform administrative tasks to support the mission, strategic goals and objectives of the Department of Teaching and Leadership.
Duties and Responsibilities of Position Administrative Support for (primary) Family and Consumer Sciences Programs and Little Gorillas Preschool- 40% •Provide, plan, organize, direct, oversee and coordinate administrative and support activities within the Family and Consumer Sciences programs, including events with other PSU staff colleges, schools, units and departments.
•Collect, organize, and compose correspondence.
Answer phones, respond to email, forward messages, schedule and confirm appointments.
•Schedule and make travel arrangements for faculty and staff in Family and Consumer Sciences.
•Maintain filing systems and utilizes word processing, database, and spreadsheet skills.
•Maintain confidentiality of records stored in departmental office.
•Oversee use of and submit maintenance requests as needed for offices, classrooms, computers, and other equipment.
•Maintain appropriate supply inventory for the office.
•Provide information and respond to direct inquiries as appropriate Administrative Support (secondary) for the Department of Teaching Leadership- 20% • Provide assistance with TCHLS administrative and support activities, by serving as the backup support person for the department.
• Maintain appropriate supply inventory for the department.
• Provide information and respond to direct inquiries as appropriate for all programs within TCHLS.
• Assist in the scheduling and travel arrangements for faculty and staff in the department of Teaching and Leadership as needed.
• Support monitoring of TCHLS daily office operations and ensure proper procedures.
Financial Transactions and Budgets- 20% •Maintain and reconcile monthly business procurement card transactions, including submission of reconciliation and supporting documents to Purchasing Office.
•Maintain departmental operating budget and restricted accounts.
Assist in planning for use of budgeted funds.
•Process preschool payments.
Reports and Projects- 10% • Oversee, direct, complete and submit assigned reports, presentations and projects for the department, including reports and projects required by external governing bodies.
• Assist with the completion of departmental reports and scholarship processes.
Family and Consumer Sciences Liaison- 5% • Assist with management of events.
• Schedule meetings and organize events for Family and Consumer Sciences.
• Serve as a representative for the department and a liaison for the program with other academic and administrative departments.
•Communicate ideas, directives, goals, objectives and priorities for the department.
Other Duties- 5% • Perform other duties as assigned by the Chair or Dean Education and Experience: Required Education and Experience at Hire - High school diploma or equivalent.
One year of experience in an office or administrative setting.
Education may be substituted for experience as determined by the University.
Preferred Education and Experience - Experience using MS Office software.
Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check.
Job Type: Unclassified, Continuing Annual Salary: Grade 4 - $15.
00 per hour.
Placement hourly rate may be considered depending on directly related experience.
Appointment Duration: 12 months Work Schedule: Monday-Friday.
8:00 a.
m.
- 4:30p.
m.
Application Documents Required*: Cover letter Resume Names and Contact Details for Three (3) Professional References that speak to qualification.
*Consolidate documents into a maximum of 2 to upload.
Open Until Filled with a first review date of November 17, 2023.
Search Committee Chair: Carrisa Gober (cgober@pittstate.
edu) Visa Sponsorship is not available for this position PSU will only accept applications submitted through this process.
Pittsburg State University is an Equal Opportunity and Affirmative Action and Veterans Preference employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
The primary purpose of the Administrative Associate is to perform administrative tasks to support the mission, strategic goals and objectives of the Department of Teaching and Leadership.
Duties and Responsibilities of Position Administrative Support for (primary) Family and Consumer Sciences Programs and Little Gorillas Preschool- 40% •Provide, plan, organize, direct, oversee and coordinate administrative and support activities within the Family and Consumer Sciences programs, including events with other PSU staff colleges, schools, units and departments.
•Collect, organize, and compose correspondence.
Answer phones, respond to email, forward messages, schedule and confirm appointments.
•Schedule and make travel arrangements for faculty and staff in Family and Consumer Sciences.
•Maintain filing systems and utilizes word processing, database, and spreadsheet skills.
•Maintain confidentiality of records stored in departmental office.
•Oversee use of and submit maintenance requests as needed for offices, classrooms, computers, and other equipment.
•Maintain appropriate supply inventory for the office.
•Provide information and respond to direct inquiries as appropriate Administrative Support (secondary) for the Department of Teaching Leadership- 20% • Provide assistance with TCHLS administrative and support activities, by serving as the backup support person for the department.
• Maintain appropriate supply inventory for the department.
• Provide information and respond to direct inquiries as appropriate for all programs within TCHLS.
• Assist in the scheduling and travel arrangements for faculty and staff in the department of Teaching and Leadership as needed.
• Support monitoring of TCHLS daily office operations and ensure proper procedures.
Financial Transactions and Budgets- 20% •Maintain and reconcile monthly business procurement card transactions, including submission of reconciliation and supporting documents to Purchasing Office.
•Maintain departmental operating budget and restricted accounts.
Assist in planning for use of budgeted funds.
•Process preschool payments.
Reports and Projects- 10% • Oversee, direct, complete and submit assigned reports, presentations and projects for the department, including reports and projects required by external governing bodies.
• Assist with the completion of departmental reports and scholarship processes.
Family and Consumer Sciences Liaison- 5% • Assist with management of events.
• Schedule meetings and organize events for Family and Consumer Sciences.
• Serve as a representative for the department and a liaison for the program with other academic and administrative departments.
•Communicate ideas, directives, goals, objectives and priorities for the department.
Other Duties- 5% • Perform other duties as assigned by the Chair or Dean Education and Experience: Required Education and Experience at Hire - High school diploma or equivalent.
One year of experience in an office or administrative setting.
Education may be substituted for experience as determined by the University.
Preferred Education and Experience - Experience using MS Office software.
Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check.
Job Type: Unclassified, Continuing Annual Salary: Grade 4 - $15.
00 per hour.
Placement hourly rate may be considered depending on directly related experience.
Appointment Duration: 12 months Work Schedule: Monday-Friday.
8:00 a.
m.
- 4:30p.
m.
Application Documents Required*: Cover letter Resume Names and Contact Details for Three (3) Professional References that speak to qualification.
*Consolidate documents into a maximum of 2 to upload.
Open Until Filled with a first review date of November 17, 2023.
Search Committee Chair: Carrisa Gober (cgober@pittstate.
edu) Visa Sponsorship is not available for this position PSU will only accept applications submitted through this process.
Pittsburg State University is an Equal Opportunity and Affirmative Action and Veterans Preference employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
• Phone : NA
• Location : 1701 S Broadway, Pittsburg, KS
• Post ID: 9003976550
